Executive Assistant to IATSE 891 Business Representative

• Assists the Business Representative in drafting documents, scheduling appointments and meetings, and making travel arrangements.
• Files and organizes hard copy and electronic information.
• Updates the database with information as requested by the Business Representative.
• Conducts research and compiles summary statistics in Excel on assigned projects.
• Orders and maintains stock of branded items on direction from the Business Representative.
• Assists with events, sponsorships, and coordinates ads associated with the Business Representative’s office.
• Maintains the Business Representative’s budgeting spreadsheet.
• Other duties as required and assigned.

• Minimum three years of office administration experience.
• Must be able to work in a team environment.
• Demonstrates initiative, diplomacy, and discretion at all times.
• Must have advanced Excel skills, and be proficient in Microsoft Word and Outlook.
• Must have excellent customer service skills, and a professional telephone manner.
• Must be detail oriented, able to organize workflow, and problem solve.
• Knowledge of the film industry would be an asset.
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Testing will be administered to corroborate knowledge, qualifications and skills. This is a position is part of the UNIFOR 3000 bargaining unit.